> ## Documentation Index
> Fetch the complete documentation index at: https://docs.erp.arukz.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Accounting: ledgers, journals and statements

> Ledgers, receivables, payables, bank and the financial statements.

The books of the business: chart of accounts, journal, customer invoices, vendor bills, payments, bank, and the profit and loss and balance sheet.

**Who uses it:** Every business. Owners and accountants use it daily; auditors and banks read what it produces.

## What ARUKZ ERP does

* Chart of accounts ready at sign-up
* Customer invoices and vendor bills
* Credit notes and refunds
* Payment terms
* Profit and loss, balance sheet, trial balance
* General and partner ledgers
* Day Book, Ledger with running balance and Stock Summary
* Tally keys: F6 receipt, F7 journal, F8 sales, F9 purchase, Alt+5 payment
* Aged receivables and payables
* Amounts in lakhs and crores

## Indian rules it follows

| Topic | Rule |
| - | - |
| Double entry, accrual | Companies Act s.128: books on the accrual basis and the double-entry system. |
| Audit trail | Companies (Accounts) Rules, Rule 3(1): the accounting software records every change and the log cannot be switched off. |
| Daily backup in India | Rule 3(5): a backup of the books every day, on servers physically in India. |
| Books in India | Income-tax Rules 2026, r.46(8): every business keeping books electronically keeps them accessible in India, with a daily backup on servers in India. |
| How long to keep | Companies: 8 years. Income-tax: 7 tax years. GST: 72 months from the due date of the annual return. |

## What you gain

* Books up to date every day, no year-end rush.
* Who owes you and whom you owe, by age.
* Cash position you can trust before a big payment.
* Clean statements for loans, audits and investors.

## Numbers to watch

Days sales outstanding, Cash in bank against payables due this month, Gross margin by product, Overdue receivables over 90 days.

> [card] [Module guide](https://erp.arukz.com/erp-guide/accounting)
>
> The full guide to this module on erp.arukz.com.

> [card] [Is it switched on?](https://docs.erp.arukz.com/admin/modules.md)
>
> New workspaces start with the core modules; ARUKZ staff switch on the rest at no cost.


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